Group Company Secretary

Reference Number: SM14

Group Company Secretary

One of our clients is currently looking for a Group Company Secretary to join their professional team within a group of associated companies.

Responsibilities & Duties:

  • Organise board meetings, as requested by Board of Directors, publish agenda and relevant documentation
  • Attend all board meetings and any committee meetings as requested by management, taking minutes and preparing minutes for follow-up and action
  • Draft resolutions, memorandum and articles of association and relevant amendments, including any other legal compliance documentation, submitting to authorities as requested
  • Ensure that all associated companies comply with the Companies Act
  • Liaise with third parties including Registrar of Companies, banks, auditors and external professional advisors as needed
  • Raising matters, legal or otherwise, which may warrant the attention of the directors
  • Reporting to and work closely with the company’s senior directors
  • Any other ad-hoc duties needed to assist the Executive team of the holding company


  • A graduate as a lawyer, accountant or in possession of an equivalent University degree
  • A minimum of 3 years’ experience in a similar position
  • Excellent writing skills and communication skills in Maltese and English
  • Strong organisational skills with an eye for detail
  • Loyal, trustworthy, reliable and able to work under pressure efficiently
  • Able to observe a high degree of confidentiality at all times
  • Able to travel to attend board meetings held overseas, when these cannot be held remotely

An attractive remuneration package will be offered to the right candidate.

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