HR Assistant

Reference Number: LC258

HR Assistant

We are looking for an HR Assistant to assist in recruitment and in the handling of human resources administration matters. The ideal candidate is one who would thrive in a fast-paced, varied environment and are open-minded to carry out their tasks in many different ways. Open communication is key and feedback is integral to professional development. 

Job Description:

Part 1: Recruitment

  • Organising, preparing and participating in recruitment activities, job fairs and in-house recruitment events
  • Advertising job vacancies on the company’s careers page, social media and internal communication channels
  • Drafting and updating job descriptions
  • Screening and processing job applications
  • Overseeing application process management (correspondence, telephone calls, follow-up with applicants)
  • Sorting applications according to job specifications
  • Sourcing potential candidates from various channels
  • Providing shortlists of qualified candidates to hiring managers
  • Collaborating with managers to identify future hiring needs
  • Acting as a consultant to the new hires and assisting them in the on boarding process

Part 2: Human resource administration

  • Preparing employment contracts and monitoring accuracy and completeness of staff records
  • Ensuring uniformity of forms and reports
  • Acting as a contact person for social insurance providers / external authorities offices
  • Producing references and certificates
  • Maintaining correspondence for all disciplinary actions
  • Assessing travel expenses of regional distribution centre
  • Assessing quality and accuracy of work hour records (time sheets)
  • Summarising and transmitting all data relevant to staff and accounting to the human resources department of the Head Office
  • Receiving, distributing and forwarding staff reports and documents
  • Administration of access cards
  • Studying, issuing and monitoring of HR procedures
  • Helping in the organization of feedback events
  • Monitoring and Analysis of Training Reports
  • Keeping up to date and monitoring compliance with relevant employment legislation
  • Using internal programmes SAP (SAP HR and SAP E-Rec)
  • Responding to employees queries about HR- related issues in a timely and efficient manner
  • Organizing and maintaining personnel records
  • Updating internal HR databases
  • Preparing HR documents
  • Ensuring legal compliance in all HR related matters

Person Specification:

  • Secondary level of education
  • Fluent in English in both verbal and written
  • Good organisational and interpersonal skills
  • Capable of working on own initiative and in a team environment
  • ECDL literate;
  • Organizational skills with an ability to prioritize important projects
  • Phone, email and in-person communication skills
  • Solid verbal and written communication skills
  • Knowledge of Italian will be considered an asset
  • Previous experience in an office environment will be considered an asset


  • A full-time, 40 hours per week, contract;
  • A secure job with a solid and structured company;
  • A dedicated training plan to ensure you are set up for success;
  • A pleasant, yet demanding, work environment which is characterized by diverse work activities;
  • Development opportunities in a dynamic company that is continuously expanding;
  • Many fun activities which will help to integrate in your team, even outside work hours.

IMMEDIATE PLACEMENTS for candidates meeting all the above requirements and skills.

Job Overview

Searching for new opportunities? Changing your career? Locating a better paying employer? You came to the right place to find Jobs in Malta

In the last ten years, Malta, Gozo and Comino have doubled up their popularity with visiting tourists choosing the Maltese islands as their destination, from 1.2 million in 2009 to 2.3 million in 2019. Thanks to this success, jobs in Malta across all sectors have seen a boost.

F&B Manager jobs in Malta are very sought-after due to the now-famous good work-life balance when working and living in Malta. Our clients are looking to employ responsible and charismatic people to lead their teams as F&B Supervisors and Managers. Our clientele is also always looking for Restaurant Supervisors / Managers.
Our numerous clients are looking to employ responsible and experienced Chefs and Chefs de Partie to ensure the daily smooth running of their food venues. Professional skill is a necessity to ensure that all food they serve is beyond their clientele’s expectations, but the critical element for the persons we pick is a passion for the food which we believe is what will give that extra magic touch to dishes preparation and wow our clients. These vacancies are all based in Malta.

But Jobs in Malta do not only revolve around the catering industry. We have a number of vacancies in managerial positions. Many of our clients are looking to employ responsible and experienced Accountants and Auditors across the Maltese Islands. Experience in the role and fluency in any other language apart from English will be considered an asset. Finance sector jobs in Malta have been high on demand from job seekers in Europe for the lifestyle the islands have become famous for.

Together with the benefits of island-life and the great weather of the Maltese islands, with 300 days of sunshine, every year are a combination of a healthy work-life balance. Contact us to enquire about pending vacancies! We will help you find a right job in Malta.

M Recruitment will find the job tailored for you, and we will help you find a career you seek. Leaving your job and finding a better and more rewarding position will not be a risky task, we will ensure your future with positions available on the job market.

We are set to deliver assistance to our potential candidates to find a suitable position matching their requirements while providing our clients with the talents they require and assisting them to form a diverse workforce meeting the needs of demanding different markets.

Please fill in the form below, and we will contact you shortly, M Recruitment offers various careers for professionals, but the first step will be to receive your CV, then schedule an interview to evaluate which positions  for you might be a perfect match.
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