HR Assistant

Reference Number: SM57

HR Assistant

One of our clients is looking for an HR Assistant to complement their team, who are an integral part of the staff complement of the company as they provide assistance to their colleagues, ensuring that requests are seen to and that assistance is provided when needed.

The main goal of this position is to assist in the handling of human resource administration matters, but also assist in the recruitment process of new employees.


  • Ensuring uniformity of forms and reports
  • Acting as a contact person for social insurance providers / external authorities offices
  • Producing references and certificates
  • Maintaining correspondence for all disciplinary actions
  • Assessing travel expenses
  • Assessing quality and accuracy of work hour records (time sheets)
  • Summarising and transmitting all data relevant to staff and accounting to the human resources department of the Head Office
  • Receiving, distributing and forwarding staff reports and documents
  • Administration of access cards
  • Studying, issuing and monitoring of HR procedures
  • Helping in the organization of feedback events
  • Monitoring and Analysis of Training Reports
  • Preparing employment contracts and monitoring accuracy and completeness of staff records
  • Keeping up to date and monitoring compliance with relevant employment legislation
  • Using internal programmes SAP (SAP HR and SAP E-Rec)
  • Responding to employees queries about HR- related issues in a timely and efficient manner
  • Organizing and maintaining personnel records
  • Updating internal HR databases
  • Preparing HR documents
  • Ensuring legal compliance in all HR related matters
  • Recruitment Assistance, may include:-
  •  Organising, preparing and participating in recruitment activities, job fairs and in-house recruitment events
  • Advertising job vacancies on the company’s careers page, social media and internal communication channels
  • Drafting and updating job descriptions
  • Screening and processing job applications
  • Overseeing application process management (correspondence, telephone calls, follow-up with applicants)
  • Sorting applications according to job specifications
  • Sourcing potential candidates from various channels
  • Providing shortlists of qualified candidates to hiring managers
  • Collaborating with managers to identify future hiring needs
  • Acting as a consultant to the new hires and assisting them in the on boarding process


  • Secondary level of education
  • Fluent in English both verbally and written
  • Good organisational and interpersonal skills
  • Capable of working on own initiative and in a team environment
  • ECDL literate
  • Organizational skills with an abilily to prioritize important projects
  • Phone, email and in-person communication skills
  • Knowledge of Italian will be considered an asset
  • Previous experience in an office environment will be considered an asset
Job Overview

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