Office assistant

Reference Number: SM52

Office assistant

One of our clients, a leading international company, is looking for a new member of the secretary team to support the daily operations.

What you’ll do

  • As a Secretary you will be forming part of the Administration Department
  • Assisting in administrative tasks which will include filing, handling correspondence, answering telephone calls and other office duties that may be required daily
  • Co-ordinating appointments and managing calendar of Sales & Administration Department
  • Organising and preparing meetings and interviews
  • Co-ordinating telephone calls and taking care of the telephone directory
  • Managing of databases
  • Providing support to Stores (ex. price tickets, direct deliveries etc.)
  • Managing of orders and deliveries of materials
  • Checking of invoices
  • Managing stationery orders
  • Organising meetings, business travel and hotel accommodation
  • Providing support to superiors in the planning and realisation of projects
  • Customer Care


  • Secondary level of education
  • Fluent in Maltese, knowledge of English and Italian both verbal and written
  • Good organisational and interpersonal skills
  • Capable of working on own initiative and in a team environment
  • ECDL literate
  • Previous experience in an office environment
  • Knowledge of Excel, Outlook and Word
  • 6 month training on site everyday


  • A motivated team
  • Interesting and diverse activities
  • Development opportunities in a dynamic company that is continuously expanding
  • A secure workplace characterised by advanced, task-oriented and professional training
  • A full time, indefinite contract.
  • Flexible working hours
  • Yearly salary increases on the first three years.
  • 1st step 17.507,80 €, 2nd step after one year 19.507,80; 3rd step after 2 years 21.507,80
Job Overview

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