Office assistant

Office assistant

One of our clients, a leading international company, is looking for a new member of the secretary team to support the daily operations.

What you’ll do

• As a Secretary you will be forming part of the Administration Department
• Assisting in administrative tasks which will include filing, handling correspondence, answering telephone calls and other office duties that may be required daily
• Co-ordinating appointments and managing calendar of Sales & Administration Department
• Organising and preparing meetings and interviews
• Co-ordinating telephone calls and taking care of the telephone directory
• Managing of databases
• Providing support to Stores (ex. price tickets, direct deliveries etc.)
• Managing of orders and deliveries of materials
• Checking of invoices
• Managing stationery orders
• Organising meetings, business travel and hotel accommodation
• Providing support to superiors in the planning and realisation of projects
• Customer Care

Requirements

• Secondary level of education
• Fluent in Maltese, knowledge of English and Italian both verbal and written
• Good organisational and interpersonal skills
• Capable of working on own initiative and in a team environment
• ECDL literate
• Previous experience in an office environment
• Knowledge of Excel, Outlook and Word
• 6 month training on site everyday

Benefits

• A motivated team
• Interesting and diverse activities
• Development opportunities in a dynamic company that is continuously expanding
• A secure workplace characterised by advanced, task-oriented and professional training
• A full time, indefinite contract.
• Flexible working hours
• Yearly salary increases on the first three years.
• 1st step 17.507,80 €, 2nd step after one year 19.507,80; 3rd step after 2 years 21.507,80