Purchasing Executive

Purchasing Executive (Must be in Malta/EU National)

One of our clients, an operator within the furniture and furnishings industry, is looking for a Purchasing Executive to join their team. The chosen applicant will be responsible for buying products, raw materials or services that are needed to maintain the smooth functioning of their operations.

Responsibilities:

• Be responsible for the Forward Buying Plan
• Be responsible for the Average Transportation Costs
• Be responsible for the Order Accuracy
• Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers
• Send RFQs to suppliers in a timely manner and confirm Purchase Orders to suppliers as soon as notified that the Order is correct and complete.
• Ensure that all Orders are priced correctly as regards our established coefficient with the cost of goods.
• To communicate with the Administration Manager the correct payment to be issued to the Supplier.
• Create and implement best practice logistics principles, policies and processes across the organisation to improve operational and financial performance
• Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements
• Monitor quality, quantity, delivery times, and transport costs
• Negotiate rates and contracts with transportation and logistics providers and ensure timely booking with them for the delivery of goods as agreed with the Client.
• Recommend optimal transport modes, routes or frequency
• Select carriers/suppliers and monitor service against performance criteria
• Ensure carrier compliance with company policies or procedures for product transit or delivery Resolve problems concerning transportation, logistics systems, imports or exports or customer issues
• Review impact of logistics changes, such as routing, shipping modes, product volumes or carriers and report results to others
• Assess and make recommendations for logistics processes in potential new facilities or plants and advise of cost implications and efficiency
• Support continuous improvement initiatives and identify inefficiencies and cost optimisation opportunities
• Identify and resolve any inventory discrepancies and ensure inventory and system records are in agreement
• Identify savings by removing waste or unnecessary steps in the logistics process
• Interpret trends and analyse and review data. Provide meaningful logistics data to others in the organisation to aid customer service and cost improvements
• Develop and maintain strong relationships with all connected with the logistics process
• Ensure all completed orders are dispatched on time
• Ensure products are shipped appropriately to ensure quality of goods during transportation
• Ensure compliance with import/export regulations/customs regulations and legal and health and safety requirements
• Support new business initiatives and projects and contribute to review meetings and change process. Ensure effective logistics implementation takes place relating to the changes

Person Specification:

• Proven work experience as a Purchasing Officer, Purchasing Agent or similar role
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Understanding of supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Negotiation skills
• Exhibit excellent communication, and organisational skills
• Have attention to detail and time management skills
• Excellent customer service skills
• Possess problem-solving skills

Working Hours are from Monday to Friday between 8am-5pm.

IMMEDIATE PLACEMENTS for candidates with fluent English, meeting all the above requirements.