Here at Kwikleen ( M Recruitment) we take your privacy and the processing of your personal data very seriously. Therefore, we have prepared this Privacy Notice where we describe our contact details, information regarding what personal data we process and what rights you have towards us and how you may defend them. Always feel free to contact our customer support if you have any questions about our processing of personal data or this Privacy Notice.
Contact Details to the Controller
Name of the company: M Recruitment
Country of operation: Malta
E-mail address: [email protected]
Phone number: 27120765
Postal Address: 248, The Penthouse,Centre Dome. Triq ll-Kbira,Mosta, Malta
What is personal data?
“Personal data” is data that identifies an individual, described by the General Data Protection Regulation (GDPR) [Regulation (EU) 2016/679] as “any information relating to an identified or identifiable natural person”, and it includes but is not limited to
- Name and surname
- Identification number, linked to an official identification document, such as an identity card of passport
- Copies of such documents
- Details regarding parentage, enabling your better identification
- Email address
- Postal address
- Residential address
- Contact numbers
- Date of birth
- Photographic and videographic recordings
- VAT Number
- Credit card details necessary for the processing of payments
We collect and process Personal Data that
- May be given to us directly by yourself;
- May be collected automatically through our website;
- May be collected from other publicly available sources.
We may process your personal data when you;
– Submit or make a booking through our website / email / telephone or by other means of direct contact with us
– Enter your details on any of our FaceBook Campaigns
– Respond to our marketing communication
Personal data which we handle
Your personal data may only be processed by us with your given consent, when it is necessary for the performance of a contract to which you are a party, or when it is necessary for our compliance with a legal obligation. The processing of the personal data, the specific purposes for the processing, the legal basis for the processing, and for how long we store your personal data, is described below.
We will process information regarding your business interactions with us, your account and transactions, including quotations requested, requests for information, orders made, services purchased and payments effected. This information shall be processed for the purposes of
i. supplying the services in question and for keeping proper account and records of the said transactions, and reasons ancillary thereto;
ii. entering into and the execution of a contract between you and us;
iii. for the proper administration of our business and our website where applicable;
iv. for internal assessment and analysis, including but not limited to, product analysis, risk management and to protect any of our legitimate interest or the public interest;
v. for direct marketing and for research purposes;
vi. to safeguard our legal rights, including but not limited to, for protecting and enforcing our interests, recovering any amounts owed to us by you or your co-debtors.
We also reserve the right to employ CCTV systems on our premises and use other means in order to record images to prevent and detect crime, including, but not limited to, the recording and preservation of screenshots and similar records. We also reserve the right to carry out any checks before entering into any agreement and at any time thereafter, which include searches to confirm your identity.
The Personal Data shall be processed in any lawful manner, both electronically as well as manually, when such processing is necessary for the performance and / or execution of any contract entered into between you and us, when such processing is necessary for compliance with a legal obligation to which we are or may become subject, and when such processing is necessary for the purposes of the legitimate interests pursued by us.
Such Personal Data shall only be disclosed or shared if one of the following applies:
- With your consent;
- For external processing, on a ‘need to know’ basis to/with other entities and/or sub-contractors and/or other persons if pertinent to performance and/or enforcement of any contract between you and us (such as in the case where it is necessary for us to outsource certain functions in order to be able to execute any contract entered into between you and us),
- For legal reasons, where we have a well founded belief that such disclosure is necessary for meeting any legal requirement binding upon us, meeting an enforceable request from the government or any other lawful authority, enforce applicable terms of service, detect and prevent crime, and to protect against harm the rights and property belonging to us or to the public as required or permitted by law which disclosure or sharing shall be done in line with local Data Protection legislation.
We also reserve the right to share data publicly as long as this is not personally identifiable. Financial transactions related to online and/or electronic payments shall be handled by our services providers, and information will be shared with such service providers to the extent necessary for the purposes of processing such payments, effecting any refunds that may be due, and in dealing with any complaints and or queries related to such payments and refunds.
We may collect and process your email address in order to send purchase confirmations and invoices / quotes to you as a client, send you and for future offers from time to time. All such processing is based on your consent and the data will be kept for six years after the end of our business relationship or until you withdraw your consent. Your email address will be shared with our cleaners and contractors.
When the company that you represent has ordered our services, your professional and/or employment details may be processed by us. The personal data is in such case processed based on your consent and will be kept for six years or until you withdraw your consent. These data will be shared with our cleaners and cleaning contractors.
A cookie is a small piece of data that may be stored on your computer or mobile device, used to allow the website to “remember” you and your preferences over time. Session cookies are stored for only a brief amount of time (up to 30 minutes after your visit), while persistent cookies can be stored for up to 12 months after your last visit of the website.
You can manage the cookies and whether you accept cookies or not on your computer or mobile device by accessing the browser settings. For most browsers, you are able to categorically accept, refuse or delete cookies at all times. Where your personal data is stored
We are a national company active in Malta. Your personal data is stored and processed inside the European Economic Area (EEA), ensuring compliance with relevant EU legislation on personal data processing.
Summary of your rights towards us: You as a user have the possibility to claim several rights towards us. Such rights are listed here and thereafter described in detail below. You find our contact details at the top of this Privacy Notice.
– Right to be forgotten
– Right to withdraw consent
– Right to access
– Right to rectification
– Right to restriction of processing
– Right to data portability
– Right to object
– Right to lodge a complaint with a supervisory authority
Right to be forgotten
You have the right to request that we delete any personal data that we process about you. We will delete the data as soon as possible, but at least within one month’s time. If the personal data is needed for fulfillment of our contractual duties towards you or to preserve it with legal ground, we will however not delete the information until the data is no longer needed. We will also, without your explicit demand, delete such personal data that we have collected but do not longer have a lawful right to process. We will inform you about this, if it would occur.
Right to withdraw consent
You have the right to withdraw your given consent at any time. If you do so, we will erase such personal data which is not subject to any other legal ground than your given consent. The erasure will be done as soon as possible. Please note that your withdrawal of consent does not oblige us to erase personal data which is processed based on a contractual relationship or any other legal ground.
Right of access
You have, at any time, the right to receive confirmation from us as to whether personal data concerning you are being processed. You have also the right to access that personal data and to receive the following information:
a) The purposes of the processing
b) The categories of personal data concerned
c) The recipients or categories of recipients to whom personal data have been or will be disclosed
d) The envisaged period for which the personal data will be stored or the criteria used to determine that period
e) The existence of automated decision-making and profiling
Right to rectification
You have, at any time, the right to demand us to correct any inaccurate personal data within a month’s time. You have also the right to complete incomplete personal data, taking into account our purposes of the processing, by the means of providing a supplementary statement.
Right to restriction of processing
You have, instead of demanding us to delete any data, the right to demand us to restrict our processing of your personal data. This may be achieved if
a) You have reason to believe that the accuracy of the personal data is not correct, and the restriction shall be in place during a period that allows us to verify the accuracy of the personal data
b) The processing is unlawful but you don’t want us to delete the personal data
c) We no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims
d) You have objected to processing concerning profiling or automated decision-making, whereby a restriction shall be obtained during the period when we assess whether our legitimate ground for the processing override your legitimate ground.
You have the right to retrieve the personal data which we process about you and that you have provided to us. You have also the right to demand that we transmit such personal data to another data controller if the personal data is collected based on your consent or if the processing of the personal data is carried out by automated means by us, if we deem it technically feasible.
Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you. This can be done when the personal data is processed as part of automated decision-making, including profiling, and direct marketing, if such processing would be carried out (see “Personal data that we process” above).
Right to lodge a complaint with a supervisory authority
You have, at any time, the right to lodge a complaint with a supervisory authority regarding our processing of your personal data. Regardless of where we carry out our business, even if it would not be in the member state which is your country of residence, you have the right to lodge your complaint to your national supervisory authority. Please follow to the link below to find the contact details to your national supervisory authority:
About this Privacy Notice
With regard to the General Data Protection Regulation (EU) 2016/679 (“GDPR”), we must disclose what personal data we collect and process about you, and for what purposes. In this Privacy Notice, you find all such information that we are obliged to inform you.
The Regulation in its entirety in your language, may be accessed by following this link:
Would you like to defend your rights, which are listed in this Privacy Notice, you may contact us using the contact information listed above.
Thanks for taking the time to read our privacy notice. We have designed it to help you understand what we do with your personal data by being transparent and clear. Hopefully we have shown you how important your privacy is to us and that you can trust us with your personal data.